Everything in context.
The receipt image, the job it belongs to, the submitting worker, and the amount are shown side by side for each item.
Founding customer program now open
Field service job costing software
Expense approval without the paperwork pile.
Review every field expense in one queue, with the receipt attached and the job in context. Approve, reject, and track reimbursements without chasing paper or spreadsheets.
No credit card
Guided founder onboarding
Cancel anytime
Before
After
Low risk from day one.Try the real workflow before you pay.
30-day live pilotNo demo-only limitations
Export your dataKeep control of your records
Role-based accessOwners, office staff, and field workers see only the tools and records relevant to their role.
Expense approval
One queue for every field expense — with the receipt in front of you.
FieldCosts collects submitted expenses into a single approval queue where the receipt, job, worker, category, and amount appear together. Owners and office staff decide without digging through message threads, and every decision stays on the record.
Approvals work best when the expense already has context — that comes from receipt tracking in the field, and every approved item rolls up into job cost tracking.
Approve, reject, track reimbursement.
Move an expense from submitted to approved or rejected, and keep worker reimbursements tracked in the same place.
A visible trail, not a chat log.
Status and approval decisions stay visible in the system instead of disappearing into texts and emails.
Where margin disappears
The expensive part is not the receipt. It is the gap around it.
A receipt in a truck, an expense without a job, or an approval buried in messages creates small losses that add up across every crew and every week.
Receipts arrive late—or not at all.
Workers finish the job, move to the next site, and paperwork becomes tomorrow’s problem.
Expenses lose their job context.
The office sees a charge, but not which customer, technician, or work order created it.
Margin is discovered after the invoice.
By the time the numbers are assembled, there is nothing left to correct on the job.
One connected workflow
Field Service Job Costing: From Receipt to Estimated Margin
Each record stays connected to the job, the worker, and the approval decision—without rebuilding the story in a spreadsheet.
CapturePhotograph the receipt while the cost is fresh.
ConnectAttach it to the right job, category, and worker.
ApproveReview costs and reimbursements from one queue.
UnderstandSee estimated gross profit from recorded revenue and costs.
Built around the real work
Receipt and Expense Tracking Built for Field Service Teams
Enough structure for the office. Simple enough for the field. FieldCosts keeps the workflow focused: capture what happened, connect it to the job, and make the cost visible to the people responsible for the business.
Approve expenses without chasing context.
Review the receipt, worker, job, category, and amount together. Nothing has to be reconstructed from a text thread.
Pending expense approvals4 items · $782.35
FS
Field Supply Co. · $286.40HVAC replacement · Daniel Ruiz · Materials
Jul 13Review
PF
Pro Fuel · $94.18Roof inspection · Kayla Moore · Vehicle
Jul 13Review
HS
HomeSource · $318.72Turnover cleaning · Lisa Hall · Supplies
Jul 12Review
PP
Park & Pay · $83.05Commercial service · Daniel Ruiz · Parking
Jul 12Review
See a margin while the job can still be corrected.
Track recorded revenue against approved job expenses with a clear estimate—not a false promise of exact accounting profit.
Estimated gross profit$2,924
34.6% marginRevenue
Recorded costs
Est. profit
Give workers a focused mobile experience.
Today’s jobs, directions, notes, files, and receipt capture—without exposing the whole back office.
Today’s jobsMonday, July 13
HVAC replacementIN PROGRESS
Westbrook Dental
840 Monroe Ave · 9:00 AM
Roof inspection1:30 PM
Cedar Ridge HOA
1290 Pine Road
JobsFilesProfile
Trust through clarity
Know exactly what every number means.
FieldCosts gives you a clear, reliable record of every job expense. Transparent calculations, visible approval controls, and portable exports keep you informed and in control.
Important: “Estimated gross profit” is calculated from recorded revenue and approved job expenses. It is not represented as full accounting profit unless all labor, overhead, tax, and indirect costs have been entered.
One transparent plan
Start with the real product. Pay only after the pilot.
No artificial demo environment, no long sales process, and no credit card required to learn whether FieldCosts fits your operation.
Founder-led setup
Get help creating the workspace, importing initial clients, and structuring the first jobs.
No setup fee
The founding customer price is simple and visible before registration.
Export when needed
Keep your data useful for accounting, reporting, or a future transition.
Clear answers before signup
Frequently asked questions
No. You can use the live product for 30 days without entering a credit card. At the end of the pilot, you decide whether to continue on the paid plan.
You can continue on the Founding Customer Plan for $59 per month. The account does not silently convert through a pre-authorized card because no card is required during the pilot.
Yes. Workers can be given a focused role for assigned jobs, files, directions, progress, and receipt capture without access to owner-level reporting and settings.
FieldCosts displays estimated gross profit based on recorded revenue and approved job expenses. The estimate is only as complete as the costs entered and should not be presented as exact accounting profit unless labor, overhead, tax, and all indirect costs are included.
Yes. FieldCosts is designed to support exports for accounting and reporting workflows, so your business records are not useful only inside the application.
Yes. FieldCosts exports expenses as a QuickBooks-ready CSV with fields for date, vendor, expense account, and Customer:Job. You can import the file into QuickBooks without manually rebuilding the spreadsheet. Direct live synchronization is planned but is not currently available.
Your paid access ends at the close of the billing period and the workspace becomes read-only. We keep your data and let you download it for 60 days after cancellation, and once that period ends the data is permanently deleted. While your account is active, financial records (jobs and receipts) are kept for 7 years and job photos are removed after 1 year.
Know where the money went before the job is closed.
Bring receipts, expenses, approvals, reimbursements, and estimated job margin into one connected workflow.